Business Plan

FIRST Robotics FRC Team 3574

Highline High Tekerz, Seattle, WA

Business Plan 2010/2011

Prepared By:

Dirir A., Johnesha S., Karina A., Jamila C., Natalie G.

Mentored By:

K. Schulze, CJ McAnulty, N. Thirsk, J. Ebey, D. Gee

Table of Contents

Section 1. Introduction

   1.1 Mission Statement

   1.2 Team History

   1.2.1 Past

   1.2.2 Present

   1.2.3 Future Goals

   1.3 Who We Are and What FIRST Means to Us

Section 2. Financial Plan

   2.1 Expenses

   2.2 Income

Section 3. Management Structure

   3.1 Team Governance

   3.1.1 Selection of Team Officers

   3.1.2 Recruiting New Members

   3.1.3 Eligibility

   3.1.4 Expectation of Members

   3.2 Team Structure

   3.2.1 Program Manager

   3.2.2 Business Manager

   3.2.3 Procurement Manager

   3.2.4 Safety Manager

   3.2.5 Programming

   3.2.6 Drive Team

   3.2.7 FIRST Outreach personnel

Section 4.Safety Plan

Section 5. Resources

   5.1 Work Cited

   5.2 Acknowledgements

Section 1. Introduction

This document sets forth the business plan for the Highline High Tekerz (HHT) robotics team. The HHT robotics team is registered as FIRST (For Inspiration and Recognition of Science and Technology) Robotics FRC Team 3574 and was founded in the 2010-2011 school year.

FIRST is a non-profit foundation formed for the purpose of stimulating interest in and appreciation of science and technology in practical application, as well as instilling the ideals of “gracious professionalism” and “coopertition”. This business plan summarizes the purpose, history and accomplishments of FRC Team 3574; our goals and the structure which supports achievement; and our connection to HHT, the surrounding community and other FIRST teams.

This document also contains important information and sub-documents regarding resources, budget, sponsorship details, balance, management and fund raising tactics. Throughout this document we will elaborate on the importance of partnership between Team 3574, the school district and the community through a common vision and goal to instill within the youth of the United States passion for science and technology, innovation and effective teamwork, and the benefits of higher education.

1.1 Mission Statement

We, the Highline High Tekerz Robotics Team (FIRST #3574), will strive to create a strong team environment that values cooperation, team spirit, sportsmanship, and gracious professionalism. While our team is student-led, respect between students and mentors is of the utmost importance, and we will endeavor to foster harmonious working relationships between all team participants. We trust that all decisions by each individual are made in good faith, with the best interests of the team and its members at heart.

FIRST , which stands for F or the I nspiration and R ecognition of S cience and T echnology, was founded in 1992 by Dean Kamen with the vision to “transform our culture by creating a world where science and technology are celebrated”. FIRST “Mission is to engage and excite students about engineering, science, and technology as well as inspire them to pursue careers in these fields”

1.2 Team History

High Tekerz Robotics began in the fall of 2010, with 11 student members, 8 mentors, a teacher-coach, and two volunteers. A few of our mentors have outside experience with teaching and modeling technological use with students. Four of our mentors had been mentors for other local schools in our district. We have a diverse student team composed of students from Somalia, Mexico, India, Guatemala and the USA. Students ages range from 14-19 and student participants include HHT students, an Evergreen TEC student and a Highline Community College running start student. The team began with a 3:1 ratio of male to female students, but by the end of the 2011 Cascade regional the team consisted of 15 students and is almost evenly balanced between male and female students.

High Tekerz is currently being led by a partnership of students, a coach, mentors/volunteers that consist of a teacher, parents and professionals from the business community. In the 2010-2011 school year our coach is K. Schulze a physics teacher at Highline. The formation of the team is currently being aided by community members: D. and D. Gee, F. Lueck, HB Strand, P. Eells, P. Zaches, N. Thirsk, D. Dammann, S. Marcum, J. & V. Ebey and CJ McAnulty.

Ms. Schulze helps direct the progress of the team by supervising the build space and learning from different student groups. D. and D. Gee are the organizers of the team. They manage the team’s registration requirements, schedule times to meet and build, arrange volunteers to provide team meals and transportation, help the team acquire compatible parts for the robot and many other necessary items and activities.

We also have mentor engineers who help with parts sourcing and functional design and build of the robot: F. Lueck, P. Zaches, P. Eells and HB Strand. S. Marcum and V. Ebey are our mentors for design of electrical systems, and D. Dammann and N. Thirsk are responsible for the programming group. J Ebey and CJ McAnulty and the other mentors and volunteers also help with necessary functions such as project management, developing our safety and business plans, fundraising, team branding, spirit and recognition activities and everything else that goes into a successful FIRST program.

Our sponsors include: The Office of the Superintendent of Public Instruction (OSPI), The Boeing Company, Esterline Technologies, Omax, Titan Rigging, Platt Electric, Burien Rotary Club, W. Seattle Kiwanis, Kevin Ross, and numerous family and individual contributors.

  • 1.2.1 Past

The 2010 academic year marked the first year for the Highline High Tekerz robotics team (FIRST #3574). Through the tireless efforts of everyone involved in making team 3574 a success the teams efforts have paid dividends in the form of the accolades and recognitions listed below:

  1. Seattle Cascade Regional Highest Rookie Seed Team
  2. Seattle Cascade Regional Rookie All-Star:  This allows the team an opportunity to compete at the FIRST National Championship in St. Louis, MO in April 2011
  3. 2012 – Seattle Olympic Regional Engineering Inspiration Award
  4. 2012 – Seattle Olympic Regional Deans List ~ Jacob E.
  5. 2013 – Autodesk Oregon Regional Engineering Inspiration Award
  6. 2013 – Seattle Regional Judges’ Award
  7. 2013 – Seattle Regional Industrial Safety Award sponsored by Underwriters Laboratories
  8. 2013 – Seattle Regional Woodie Flowers Finalist Award ~ Fred Leuke
  9. 2014 – PNW FIRST Robotics Oregon City District Event Imagery Award in honor of Jack Kamen
  10. 2014 – PNW FIRST Robotics Auburn District Event Industrial Safety Award sponsored by Underwriters Laboratories
  11. 2014 – PNW FIRST Robotics Auburn District Event Industrial Design Award sponsored by General Motors
  12. 2014 – Autodesk PNW FRC Championship Imagery Award in honor of Jack Kamen
  13. 2014 – Autodesk PNW FRC Championship FIRST Dean’s List Finalist ~ Eduadaro T.
  14. 2015 – Wilsonville District FIRST Woodie Flower’s Award – David Dammann
  15. 2015 – Wilsonville District Chairman’s Award
  16. 2015 – Auburn District Engineering Inspiration Award
  17. 2015 – World Championship: Newton Division Team Spirit Award
  18. 2016 – Mount Vernon District Chairman’s Award
  19. 2016 – Philomath District Engineering Inspiration Award
  20. 2016 – Auburn Industrial Safety Award
  21. 2016 – Autodesk PNW Championship Regional Engineering Inspiration Award

 

  • 1.2.2 Present

Having competed successfully at the Seattle Cascade Regional and winning the Rookie All-Star Award which earned an invitation to compete at Nationals–the team has set forth several new goals for the current academic year as listed below:

  • Participate effectively in the National Championships in St Louis, MO
  • Improve our robotic design and processes from lessons learned at the Seattle Regional
  • Expand upon our existing safety plan and business plan
  • Focus on fundraising to pay for the trip to nationals—garage sales, yard work, present to Rotary Club, Kiwanis Club, reach out to friends, family and existing sponsors and court new ones
  • Help other teams get to nationals by hauling their supplies with our own
  • Have even more fun learning and gaining further experience for future careers
  • 1.2.3 Future Goals

As team 3574 matures and looks to its future, the possibilities are endless. With this in mind the team has set forth several goals that it would like to implement in the coming academic years as outlined below:

  • Freshman/Sophomore Pairing Program
    • An opportunity for experienced juniors and seniors to mentor and pass on critical skills and values to younger team members
  • Community Service
    • Increase the visibility and community support for the FIRST program in the teams’ local region
    • Participating in local community events to give back to a community that has given the team so much
      • Farmer’s Market demonstrations
      • Independence parade float
      • White Center Jubilee Day & White Center Promise
      • Food and clothing drives
      • Burien Clean Sweep environmental program
      • Burien Library presentation
  • Explore partnerships with other school or district groups and programs for mutual benefit e.g.
    • Join with jazz band for a fundraising event
    • Propose a partnership event—Highline Clean Sweep–with the Highline High School Environmental club to show thanks to the school and administration for the use of school facilities with secondary goal of proposing a robotics themed school mural to be funded and completed by Team 3574
  • Mentoring FTC and/or Lego League Team(s)
    • Providing experience and leadership to younger students while learning to be mentors ourselves
  • Participate in 2 regional competitions and national event
  • Maturing as a team and increasing effectiveness, skills and knowledge in several areas of FIRST competition including:
    • Build and maintain web site that supports team identity and provides useful resources to the community and other FIRST teams (especially rookies) from our lessons learned, safety activities and materials sourcing
    • Develop scouting program to ensure compatible team alliances at competitions
    • Apply project management methodologies during design and build process
    • Innovative year round fundraising to support team participation goals and develop deeper ties with sponsors and community

1.3 Who We Are and What FIRST Means to Us

In the words of High Tekerz:

“Our team is diverse in ages, ethnicities, gender and personalities. And the best part is that we are very united. I honestly think that is what makes us so special. We are so different from each other, and yet so similar at the same time. We all have a passion for learning, and we have all proven that we not only know how to have the best fun, but that we also know how to get things done. It’s hard to believe that we did not know each other before joining the team. I love the Tekerz so much, that today I can’t imagine myself without them… Today I understand that there is a lot more to FIRST than just building robots. FIRST is about commitment, leadership, knowledge, opportunities and team work. I am so grateful for being a High Tekerz, because I’ve learned things that I will never forget.”—Karina

“Being part of the High Tekerz has been a life changing experience. At the beginning of my senior year I was concerned because the senior year is suppose to be really fun, but I wasn’t having fun… I used to think, “What’s fun about robotics?” But after spending some time with the mentors, and team mates I noticed that I was starting to enjoy being on the team. I remembered that I used to come to school and I couldn’t wait for the day to be over so that I could go home. Now I can’t wait for the day to be over so that I can go to robotics… It’s hard for me to describe how robotics has changed my life it’s something you have to live in order to understand it, but it has been a really good experience for me. It’s great to spend my time with my team mates … my friends … my family.” –Eber

FIRST have given me the chance to meet my fellow peers which I can now call “my friends”. It got me to open up as a person, to go ask questions and get help with things I didn’t understand about the robot and how the robot ran and about competition. It taught me I can learn how to build a robot and understand the tools needed to build the robot and how to work the robot correctly. Not only that, but that you must make a connection with the people you’re working with to build your robot, but also to make your robot to it’s best quality and to make the work you’re doing easier on yourself, but also your teammate… One of the ways FIRST changed me is I think about things and I don’t judge things I know nothing about and I haven’t tried, so whenever I hear of something that is new to me I don’t think of it as a negative thing, I just want to learn more about it. “—Jamila

“I can’t express how much joining robotics has changed my life. I can’t even express how amazing everyone in my team is. With every day, hour and minute we spend together. I find a new story to add in my memories. A new joke I can look back on. It just amazed me how a robotics team can bring people together. People who are different in their own ways, different colors, genders, ethnicities, countries! Robotics has been a fantastic experience for me.” –Selena

 

“When we started this team I only knew one student and our coach and that’s it. However as we worked we all became one happy family in time… I would say we did not just build a robot, we build something more than that.

If we talk about me before joining the team I was not quite a smart person. And where I came from some people said I will be looking like a fool when my classmates will have better jobs and I will not. I felt that lack of support in my life from somewhere. However now I feel like I can do it. Because I know someone got my back and they support my correct choices. Building the robot has been an incredibly fun experience for me. It was not just fun, it was also been educated towards my career. Another thing about this program was they did not let me fall behind my schoolwork. I actually kind of got off the track of my classes. But all the mentors and the teammates helped me get back on my track. So that is why I said we build something more than just a robot.” –Raj

 

 

Section 2.Financial Plan

  • 2.1 Expenses

High Tekerz Robotics main expenses are incurred from FIRST Regional registration fees, the materials and construction costs of the FIRST FRC robot. Other costs include general operating costs, such as local transportation, shipping, booth, team branding (uniforms, buttons, etc) , food and beverages for long build days/nights, safety supplies, etc. Since we will be attending the world championships in St. Louis, we will need to quickly raise funds for hotel, airline, and other travel expenses.

  • 2.2 Income

While expenses are incurred over three primary areas, our income is much more diversified. The majority of our income is provided by sponsors: Office of the Superintendent of Public Instruction (OSPI), The Boeing Company, Esterline, Titan Rigging, Platt Electric, SEATAC Automation Systems, OMAX, We have also received donations from the Burien Rotary Club, West Seattle Kiwanis club, Kevin Ross and other community and business leaders. Furthermore we raise funds through friend and family donations received through letter campaigns. Finally we must make up the difference through diverse, creative team efforts and ideas including:

  • Bake sales
  • Garage sales
  • Yard work
  • Robot ‘pass the hat’ demonstrations
  • LAN parties with entry fee and concessions
  • Spaghetti feeds, barbecues, pancake breakfast, etc.
  • Soliciting and partnering with local businesses such as restaurants, theaters or nurseries to host fundraising dinners, showings or plant sales, etc.
  • Building deeper contact with community groups and local businesses that might support us with supplies or donations or help to get the word out to other business and community leaders

 

Section 3.Management Structure

Our student leadership focused structure is a key driver in developing the personal responsibility that each member exhibits.

3.1 Team Governance

  • 3.1.1 Selection of Team Officers

Selection of the Management and Administrator Assistant will be completed by the Team Staff members and shall be completed no later than Dec 1 st each. In order to assure continuity from year to year, there shall be no more than two seniors in the management positions and/or Administrative Assistant.

3.1.2 Recruiting New Members

Participation on the team will be open to all students or students of record associated with Highline. Team staff and/or mentors will interview all potential candidates. Once a decision has been reached, the new team member will be expected to complete all required paperwork and forms. Each approved Team member shall be required to fill out and sign the following paperwork and forms:

  • A student/parent contract with signatures outlining the obligations of each member
  • Student and Parent Release Forms (FIRST and School)
  • Medical Form
  • Student and Parent Code of Conduct

  • 3.1.3 Eligibility

A student must not have received a grade lower than a C on a semester report card. Team members who wish to participate in FIRST and encounter grade issues may attend the team study hall until they meet the grade requirements as long as they are focused on improvement. Additionally, in order to participate on the team, student members are required to maintain a GPA (Grade Point Average) of 2.0 or higher.

  • 3.1.4 Expectation of Members

Team members have an obligation to participate in scouting and spirit activities at each competition if they are unoccupied with other tasks, and must attend after-school Robotics meetings as scheduled if possible!

3.2 Team Structure

 

  • 3.2.1 Program Manager

This position is chosen by the adult mentors and team from among the veteran team members and duties include but are not limited to those outlined below:

  • Provides general leadership and direction to team members
  • Creating and coordinating agendas for team meetings and conducting those meetings
  • Organizing team activities
  • 3.2.2 Business Manager

This position is chosen by the team from among the veteran team members and duties include but are not limited to those outlined below:

  • Act as assistant to the program manager
  • Develop and maintain the team business plan with input from team and adult mentors
  • Team Promotion to 3rd parties in partnership with Outreach personnel

 

  • 3.2.3 Procurement Manager

This position is chosen by the team from among the veteran team members and duties include but are not limited to those outlined below:

  • Coordinates procurement orders
  • Verifies orders received
  • Correlates orders to expenses ensuring accurate bookkeeping
  • Interface with the student funding organizations
    • PTSA
    • Booster Club
    • ASB Funding
  • 3.2.4 Safety Manager

This position is chosen by adult mentors and is comprised of one or more students specifically trained in safety procedures as outlined by FIRST . This position’s duties include but are not limited to those outlined below:

  • Communication of safety procedures to team members
  • Education and enforcement of safety procedures throughout the FIRST season
    • Robot Build
    • Regional competitions
    • National competitions
  • Report violations to mentors as required

(Note: All team members, mentors and students, are responsible for compliance with and enforcement of safety procedures.)

  • 3.2.5 Programming

Programming staff consists of several student members selected by the adult leadership team. This team is responsible for the overall programming and operational logic of the robot, writing the code that allows the robot to complete the challenges. Additionally the following duties are the responsibility of the programming team members:

  • Understanding and communicating the objectives of the robot
  • Being able to explain how the robot accomplishes the tasks
  • 3.2.6 Drive Team

Drive team staff consists of several student members selected by the adult leadership team. The responsibilities of the drive team include but are not limited to:

  • Familiarizing themselves with the systems of the robot
    • Mechanical Capabilities
    • Autonomous Capabilities
  • Gaining proficiency in robot operation to provide competitive driver function
  • Develop effective drive strategy to leverage robot capabilities and minimize weaknesses efficiently achieving game objectives in tandem with programming and build teams
  • 3.2.7 FIRST Outreach personnel

Outreach is a responsibility of all team members. Responsibilities include:

  • Extolling the value of the FIRST program to the larger community
    • Why FIRST is important
    • How the FIRST program benefits its participants
    • Benefits of program support to FIRST sponsors and mentors
  • Community outreach

 

Section 4.Safety Plan

An effective safety plan is critical to executing the many complex tasks of the robotics design, build and competition without incident. Below are a few high level bullets from our safety plan and safety goals which will continue to evolve as our team matures in every aspect. Safety plans and goals currently include:

  • Safety officer whose mission is to develop and communicate a continuous improvement plan for safe behavior in the shop and at competitions
  • Safety contract with guidelines for safe conduct signed by parents and students (see below)
  • Procurement and maintenance of safety equipment such as eye protection, work gloves, first aid kit, hearing protection, respirators/masks, etc.
  • Demonstration from chiropractic professional of safe lifting practices and warm up stretches
  • Instruction from mentors in safe use of materials, tools and equipment
  • Safe handling procedures for batteries and electronic components
  • Communication protocols for proximity to robot and power tools
  • General guidelines and postings reminding of safety benefits of basic alertness, cleanliness, proper clothing/footwear, etc.
  • Review of relevant Material Safety Data Sheets (MSDS)
  • In future we would like to add additional professional training from Red Cross in first aid and CPR
  • In future we would like to do more to share our mission of safety with other teams by demonstrations, safety games and prizes, posters and safety buttons

FIRST Team #3574 HIGHLINE HIGH TEKERZ SAFETY CONTRACT

Sign and return this sheet before you start working on the robot .

  • I will be supervised while utilizing all tools (no matter how simple the task).
  • I will always ask for help whenever I need it (lifting heavy equipment, using tools, etc.)
  • I will wear safety glasses at all times when in the shop, pit and working on the robot
  • I will not use broken or damaged tools
  • I will always keep tools in good condition
  • I will get help immediately if I am injured or if someone else gets hurt.
  • I will always use the proper tools
  • I will wear close-toed shoes when working in or around the robot, in the shop, and in the pit
  • I will always wear proper safety equipment
  • I will be aware of my surroundings
  • I will make sure I am operating under ideal working conditions
  • I will not eat or drink near the robot, sensitive equipment, or dangerous chemicals
  • I will not horseplay (ride, jump on, or do stunts on equipment)
  • I will always clean up the workplace when I am finished in order to maintain a safe environment
  • I will always use good judgment

Parent/Guardian Signature: __________________________

Student Signature: _________________________________

 

Section 5. Resources

  • 5.1 Work Cited

LASA Robotics Business Plan. FIRST Robotics Competition. 2008/2009. 02/21/2011. http://downloads.lasarobotics.org/Chairmans%20Award%202009/BusinessPlanDone.pdf

Skunkworks Team 1983 Robotics Business Plan 2010/2011

http://ahsrobotics.us/resources_pages/zone.html

  • 5.2 Acknowledgements

Special thanks to FIRST Teams:

  • #1983 Skunkworks for their help and guidance in the creation and support of this team during our rookie season 2010/2011
  • #1899 The Saints for assistance in brainstorming an engineering dilemma with our arm momentum
  • # 2046 Bear Metal for sharing a superior mini-bot design